Occupied office repainting estimate scope checklist in Australia

By Estimates editorial team · Published 2026-09-25 · Australia edition

This guide follows four-room office suite in Mackay, Queensland. The matching itemised estimate and PDF show how the job brief becomes measured quantities and separate AUD amounts. The responsible role in this scenario is painter. Check the actual site, selected products, supplier figures and labour plan before issuing a client quote.

1. Define the measured job

Repaint walls in four occupied office rooms outside normal working hours, with movable furniture protection and staged handback. Measure each room wall area, doors, fixed equipment and the usable work window. Record the measurements and existing condition in the estimate before turning quantities into line items. The scope should make clear why this is a separate project from a broader renovation or maintenance quote.

Measure for this job: Measure each room wall area, doors, fixed equipment and the usable work window. Put that measured basis beside the relevant PDF lines so area, fitted length and product purchase quantities stay distinct.

2. Build a product and labour schedule

State paint products, colour changes and whether low-odour requirements affect selection. This example has 7 distinct lines, including room inventory and schedule, furniture protection, wall preparation. Use actual supplier prices and labour inputs for a customer job; the displayed amounts are fictional document inputs.

Choose before pricing: State paint products, colour changes and whether low-odour requirements affect selection. The fixture separates room inventory and schedule, furniture protection and wall preparation rather than hiding all work in one figure.

3. Sequence the work and handoffs

Stage one room at a time and document who moves desks and returns access. Show which task depends on access, a selected product or another trade. If that dependency is still open, label the price preliminary and identify the information needed before a firm quote.

Plan the handoffs: Stage one room at a time and document who moves desks and returns access. Note which stage needs access, a selected product or another trade before the next stage can be priced confidently.

4. Set a change boundary

Restricted access or additional preparation can add visits. The example excludes ceiling repaint, data cabling move or overnight security provision. Record the discovery, agree the revised work and update the estimate before adding it to the job.

Change trigger: Restricted access or additional preparation can add visits. Record the revised task and quantity before it changes the amount your client sees.

Review the Australian job

Inspect the existing surface, access, product schedule and handoff conditions. Resolve unknown work and confirm any specialist requirements before giving a client a final quote.

The two-coat wall application line uses 139.35 m². Keep the site measurement and supplier's selling unit together; a material purchase allowance can differ from installed coverage. The amounts are fictional AUD inputs, not current prices for Mackay, Queensland or another location.

Worked project calculation

The paired PDF has 7 cost lines. For example, Furniture protection is 4 room × A$165.10 = A$660.40; Wall preparation is 16 hours × A$66.04 = A$1,056.64. Each amount comes from the stated quantity and unit rate, so you can trace the arithmetic back to the job scope.

Adding every exact-cent line gives A$7,440.23. The PDF uses a 0% tax input only to make its fictional arithmetic visible. Confirm the GST treatment that applies to the actual job and set your own markup before sharing a client quote. A fictional rate is a document input, not a market quote or a recommended selling price.

Scope and pricing boundaries

Repaint walls in four occupied office rooms outside normal working hours, with movable furniture protection and staged handback.

Outside this example: No ceiling repaint, data cabling move or overnight security provision.

Separate product allowances, supply, installation, disposal and any specialist work where the actual project needs them. If access or a hidden condition changes, document the affected scope and agree a revised price instead of silently extending the base amount.

Before you send the estimate

• Measure each room wall area, doors, fixed equipment and the usable work window.
• State paint products, colour changes and whether low-odour requirements affect selection.
• Stage one room at a time and document who moves desks and returns access.
• Restricted access or additional preparation can add visits.

Check business and client details, address, dates, scope, units, line amounts and PDF notes. The occupied office repainting PDF example shows how this fictional project is presented. Its short PDF note is not a substitute for the detailed exclusions above.

Questions about this estimate

Which quantity controls this occupied office repainting estimate?

Measure each room wall area, doors, fixed equipment and the usable work window.

When should this occupied office repainting quote be revised?

Restricted access or additional preparation can add visits. No ceiling repaint, data cabling move or overnight security provision.

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