EXAMPLE AT A GLANCE
This fictional Hamilton, Ontario ceiling painting example contains 7 itemized costs totaling C$3,571.00 before tax or markup. The app-exported PDF uses the exact quantities and CAD rates shown in the table, with scope limits explained below.
Project scope: Three occupied rooms
Prepare and repaint three accessible ceilings with two finish coats; include furniture protection and minor spot filling. Walls, cornices and light fixtures remain unchanged.
The fictional project is set in Hamilton, Ontario. Cedar & Beam Builders and Jordan Taylor are example names, not a contractor and client case study. The matching guide explains how measurement, product selection and site conditions affect the estimate.
- Location
- Hamilton, Ontario
- Prepared by
- Cedar & Beam Builders · fictional business
- Prepared for
- Jordan Taylor · fictional client
- Issued / valid through
- September 25 / October 25, 2026
The 7 CAD cost lines
The table uses the exact items, quantities and unit rates in the app-exported PDF. Multiply each quantity by its rate to check the amount. These chosen figures demonstrate the document; they are not surveyed prices or suggested rates for Hamilton, Ontario.
| Work item | Quantity | Unit rate | Amount |
|---|---|---|---|
| Furniture and floor protection | 1 job | C$295.00 | C$295.00 |
| Minor ceiling filling | 5 hours | C$67.00 | C$335.00 |
| Spot primer allowance | 1 job | C$205.00 | C$205.00 |
| Ceiling coating allowance | 1 job | C$420.00 | C$420.00 |
| Two-coat application | 680 sq. ft. | C$2.80 | C$1,904.00 |
| Fixture masking and unmasking | 7 each | C$31.00 | C$217.00 |
| Cleanup and touch-ups | 1 job | C$195.00 | C$195.00 |
| Illustrative subtotal | C$3,571.00 | ||
Check the arithmetic
- Minor ceiling filling: 5 hours × C$67.00 = C$335.00.
- Two-coat application: 680 sq. ft. × C$2.80 = C$1,904.00.
The rounded line amounts add to C$3,571.00. The PDF's tax field is 0%, so its illustrated total stays C$3,571.00 before any markup. The sample shows 0% tax only to make the arithmetic visible. Determine any applicable GST, HST or PST and markup for the actual work before sharing a quote.
Measurement to verify: Measure each ceiling surface and identify textured areas, stains and fixtures separately. Product decision: Confirm the coating system, sheen and whether primer is required before calculating material.
The two-coat application line uses 680 sq. ft., approximately 63.17 m². Keep the actual site measurement and the supplier’s selling unit together when you replace this quantity.
Assumptions and exclusions
Protect furnishings, complete preparation, apply coats and allow inspection in suitable light.
Outside this example: No leak repair, substantial plaster repair or wall painting.
Active moisture or failing coating needs investigation before painting. Inspect the existing substrate, access and product selections at the property. Check any local trade or municipal requirements that apply and record unresolved conditions before preparing the final client document. Confirm a change and update the estimate before adding work that was not in the base scope.
Download the actual app PDF
The PDF was exported from Estimates for this fictional Canadian job. It carries a concise version of the project scope, plus the same customer, cost lines, CAD amounts and total used here. Its note covers the fictional tax setting and the brief's full exclusion sentence; the article records additional assumptions that do not fit in that PDF note.
Build the next estimate from your own inputs
- Measure the actual site and describe the work boundary in plain language.
- Confirm the selected products, access and handoff responsibilities with the client.
- Replace every fictional rate with your own labour, supplier and subcontractor figures.
- Check the relevant GST, HST or PST treatment and markup for the job without copying this sample's zero entry.
- Preview each PDF page, total and exclusion note before sharing.
- Measure each ceiling surface and identify textured areas, stains and fixtures separately.
- Confirm the coating system, sheen and whether primer is required before calculating material.
- Protect furnishings, complete preparation, apply coats and allow inspection in suitable light.
- Active moisture or failing coating needs investigation before painting.
Questions about this estimate
Which quantity controls this ceiling painting estimate?
Measure each ceiling surface and identify textured areas, stains and fixtures separately.
When should this ceiling painting quote be revised?
Active moisture or failing coating needs investigation before painting. No leak repair, substantial plaster repair or wall painting.
MAKE THE NEXT ESTIMATE YOUR OWN
Build a ceiling painting estimate.
Enter the job scope in Estimates on iPhone or Android or start from an AI-assisted draft. Check every quantity, rate, allowance, client detail and note before exporting the PDF. Some app features may require an in-app purchase.
