EXAMPLE AT A GLANCE
This fictional Brandon, Manitoba occupied office repainting example contains 7 itemized costs totaling C$7,323.00 before tax or markup. The app-exported PDF uses the exact quantities and CAD rates shown in the table, with scope limits explained below.
Project scope: Four-room office suite
Repaint walls in four occupied office rooms outside normal working hours, with movable furniture protection and staged handback.
The fictional project is set in Brandon, Manitoba. Cedar & Beam Builders and Jordan Taylor are example names, not a contractor and client case study. The matching guide explains how measurement, product selection and site conditions affect the estimate.
- Location
- Brandon, Manitoba
- Prepared by
- Cedar & Beam Builders · fictional business
- Prepared for
- Jordan Taylor · fictional client
- Issued / valid through
- September 25 / October 25, 2026
The 7 CAD cost lines
The table uses the exact items, quantities and unit rates in the app-exported PDF. Multiply each quantity by its rate to check the amount. These chosen figures demonstrate the document; they are not surveyed prices or suggested rates for Brandon, Manitoba.
| Work item | Quantity | Unit rate | Amount |
|---|---|---|---|
| Room inventory and schedule | 1 job | C$325.00 | C$325.00 |
| Furniture protection | 4 rooms | C$165.00 | C$660.00 |
| Wall preparation | 16 hours | C$65.00 | C$1,040.00 |
| Coating allowance | 1 job | C$600.00 | C$600.00 |
| Two-coat wall application | 1,500 sq. ft. | C$2.50 | C$3,750.00 |
| After-hours access allowance | 12 hours | C$44.00 | C$528.00 |
| Final room handback | 4 rooms | C$105.00 | C$420.00 |
| Illustrative subtotal | C$7,323.00 | ||
Check the arithmetic
- Furniture protection: 4 rooms × C$165.00 = C$660.00.
- Wall preparation: 16 hours × C$65.00 = C$1,040.00.
The rounded line amounts add to C$7,323.00. The PDF's tax field is 0%, so its illustrated total stays C$7,323.00 before any markup. The sample shows 0% tax only to make the arithmetic visible. Determine any applicable GST, HST or PST and markup for the actual work before sharing a quote.
Measurement to verify: Measure each room wall area, doors, fixed equipment and the usable work window. Product decision: State paint products, colour changes and whether low-odour requirements affect selection.
The two-coat wall application line uses 1,500 sq. ft., approximately 139.35 m². Keep the actual site measurement and the supplier’s selling unit together when you replace this quantity.
Assumptions and exclusions
Stage one room at a time and document who moves desks and returns access.
Outside this example: No ceiling repaint, data cabling move or overnight security provision.
Restricted access or additional preparation can add visits. Inspect the existing substrate, access and product selections at the property. Check any local trade or municipal requirements that apply and record unresolved conditions before preparing the final client document. Confirm a change and update the estimate before adding work that was not in the base scope.
Download the actual app PDF
The PDF was exported from Estimates for this fictional Canadian job. It carries a concise version of the project scope, plus the same customer, cost lines, CAD amounts and total used here. Its note covers the fictional tax setting and the brief's full exclusion sentence; the article records additional assumptions that do not fit in that PDF note.
Build the next estimate from your own inputs
- Measure the actual site and describe the work boundary in plain language.
- Confirm the selected products, access and handoff responsibilities with the client.
- Replace every fictional rate with your own labour, supplier and subcontractor figures.
- Check the relevant GST, HST or PST treatment and markup for the job without copying this sample's zero entry.
- Preview each PDF page, total and exclusion note before sharing.
- Measure each room wall area, doors, fixed equipment and the usable work window.
- State paint products, colour changes and whether low-odour requirements affect selection.
- Stage one room at a time and document who moves desks and returns access.
- Restricted access or additional preparation can add visits.
Questions about this estimate
Which quantity controls this occupied office repainting estimate?
Measure each room wall area, doors, fixed equipment and the usable work window.
When should this occupied office repainting quote be revised?
Restricted access or additional preparation can add visits. No ceiling repaint, data cabling move or overnight security provision.
MAKE THE NEXT ESTIMATE YOUR OWN
Build an occupied office repainting estimate.
Enter the job scope in Estimates on iPhone or Android or start from an AI-assisted draft. Check every quantity, rate, allowance, client detail and note before exporting the PDF. Some app features may require an in-app purchase.
