THE SHORT ANSWER
Estimate fence repair by the damaged components counted on site. Separate fence boards, rails and posts; a linear-foot fence rate can hide a small repair with many individual pieces.
Use this fictional twenty-fence board and two-rail repair in Glasgow to plan the estimate. The agreed work is: Repair one accessible section of existing timber fence by replacing 20 fence boards and two 2.4-metre rails after confirming posts are sound. Include removal, selected material allowances, installation labour, fasteners, waste handling and clean-up. No post reset or full fence replacement. The matching timber fence repair example and PDF shows the same inputs. These quantities and rates are teaching examples; use your own site measurements, product selections, supplier information and labour figures for a customer job.
1. Count the failed pieces
Identify each fence board and rail to replace and mark the section on a sketch or photo. The example replaces 20 fence boards and two rails, not an entire run.
2. Inspect the posts
Post movement can undermine a simple board repair. This scope assumes sound posts and excludes reset work until it is inspected and priced.
3. Select matching material
Confirm dimensions, species and finish availability. New material may differ in appearance from weathered boards, so describe the finish outcome.
4. State disposal and finish work
List removed material handling and whether staining or painting follows. The sample stops at installed replacement components and clean-up.
Calculate the measured lines
The PDF uses 7 separate items. For example, Damaged fence board removal is 20 each × £6.40 = £128.00; New fence board allowance is 20 each × £12.80 = £256.00. Check that each unit describes the work being priced: area for a surface, metres for a run, and a count or defined lump sum for a discrete task. A material purchase allowance can differ from the installed quantity when product sizes, cuts or layout require it.
Adding the 7 rounded line amounts gives £1,132.80. The example PDF uses a 0% tax input and no markup; those settings do not determine how to price or treat an actual job. Do not copy the rates as a local price guide.
Check the scope before sending
- Count fence boards and rails.
- Inspect posts and gate alignment.
- Confirm material dimensions and finish.
- Assign waste and painting work.
Outside the base scope: No post replacement, gate rebuild, full fence installation, staining or concealed ground-condition correction.
Confirm the site address, selected products, access, quantities, customer details and validity date. If opening the work reveals a different condition, record the change and update the relevant line before asking the customer to approve the revised work. Preview every page of the PDF so the written scope, line amounts and total tell the same story.
Common questions
Should a fence repair use the full fence length?
Use the components actually repaired. Full length is useful context but should not replace the fence board and rail count.
What if a post is loose?
Document the condition and add a separate post repair or replacement scope after inspection.
FROM SITE NOTES TO AN ITEMISED PDF
Make your own timber fence repair estimate.
Enter the scope in Estimates on iPhone or Android, edit each quantity and rate in pounds, add your business and customer details, and review the PDF before sharing it.
