THE SHORT ANSWER
Estimate accessible window cleaning by unit and surface. Record the interior and exterior glass, frames, sills, tracks and access separately so the customer can see which tasks are included.
Use this fictional twenty accessible window units in Oxford to plan the estimate. The agreed work is: Clean interior and exterior glass on 20 accessible window units at a single-storey home. Include frame, sill and track cleaning, standard setup and a final check. No restoration of mineral deposits, paint removal or work at height. The matching residential window cleaning example and PDF shows the same inputs. These quantities and rates are teaching examples; use your own site measurements, product selections, supplier information and labour figures for a customer job.
1. Create a window schedule
Count openings by type and access. The 20 units in this example are accessible, single-storey windows, not a mix of skylights and high glass.
2. Define the cleaning surfaces
Price interior glass, exterior glass, frames, sills and tracks as separate surfaces. The fixture has 20 accessible window units; any additional high glazing or specialist restoration needs its own inspection and scope.
3. Record condition limits
Hard-water deposits, adhesive and construction paint can require restoration methods. The base cleaning scope does not promise removal of those conditions.
4. Plan home access
Agree room access, furniture protection and the cleaning sequence. Include a final check of glass, frames, sills and tracks so the customer knows what the completed service covers.
Calculate the measured lines
The PDF uses 6 separate items. For example, Interior glass cleaning is 20 each × £9.60 = £192.00; Exterior glass cleaning is 20 each × £12.00 = £240.00. Check that each unit describes the work being priced: area for a surface, metres for a run, and a count or defined lump sum for a discrete task. A material purchase allowance can differ from the installed quantity when product sizes, cuts or layout require it.
Adding the 6 rounded line amounts gives £752.00. The example PDF uses a 0% tax input and no markup; those settings do not determine how to price or treat an actual job. Do not copy the rates as a local price guide.
Check the scope before sending
- Count all accessible window openings.
- Confirm interior and exterior glass scope.
- Identify frame, sill and track cleaning.
- Record restoration and access exclusions.
Outside the base scope: No work at height, mineral-deposit restoration, paint removal, damaged frame repair or dismantling of secondary glazing.
Confirm the site address, selected products, access, quantities, customer details and validity date. If opening the work reveals a different condition, record the change and update the relevant line before asking the customer to approve the revised work. Preview every page of the PDF so the written scope, line amounts and total tell the same story.
Common questions
Should inside and outside be separate lines?
They are separate here so the included surfaces and any scope change remain clear.
Does standard cleaning remove hard-water staining?
Do not assume so. Inspect deposits and price restoration work separately if offered.
FROM SITE NOTES TO AN ITEMISED PDF
Make your own residential window cleaning estimate.
Enter the scope in Estimates on iPhone or Android, edit each quantity and rate in pounds, add your business and customer details, and review the PDF before sharing it.
