EXAMPLE AT A GLANCE
This fictional Ottawa, Ontario mini-split installation example has 7 itemized costs and a C$8,455.00 total before tax or markup. The PDF, quantities, unit rates and scope assumptions match the table below.
Use this completed mini-split installation document to see how a specific job becomes a client-facing estimate. The project, business, customer and amounts are fictional. For the one indoor and one outdoor unit in Ottawa, Ontario, the example uses the measured trade units shown in its PDF. Residential jobs may mix square feet, linear feet, counts and supplier units; keep each line’s measurement basis visible. Confirm the existing connections and equipment details on site. Identify any licensed trade work, approvals and inspections needed for the actual address without assuming the sample covers them. The figures are fictional CAD inputs, not a local price survey.
Project scope: One indoor and one outdoor unit
Install a selected single-zone mini-split system at agreed accessible indoor and outdoor positions after load and site review. Include equipment allowance, mounting allowances, 25-foot line-set allowance, installation labour, commissioning and cleanup. Electrical service changes and structural mounting work excluded.
- Example location
- Ottawa, Ontario
- Prepared by
- Cedar & Beam Builders · fictional business
- Prepared for
- Jordan Taylor · fictional client
- Issued / valid through
- September 25 / October 25, 2026
Measure this work on the actual property before using any quantity. The illustration separates supplied products or materials from installation where the selection could change. A client should be able to compare each line with the agreed work, the selected products and the limits recorded in the notes.
The 7 itemized costs in Canadian dollars
Every row below is taken from the corresponding app-exported PDF fixture. Multiply the quantity by the unit rate to check the amount. These rates were chosen for this fictional example; they are not advertised prices or current averages for Ottawa, Ontario.
| Work item | Quantity | Unit rate | Amount |
|---|---|---|---|
| Site assessment and layout | 1 job | C$370.00 | C$370.00 |
| Single-zone equipment allowance | 1 set | C$3,480.00 | C$3,480.00 |
| Indoor and outdoor mounting allowance | 1 job | C$555.00 | C$555.00 |
| Line-set and cover allowance | 25 linear ft. | C$54.00 | C$1,350.00 |
| Installation labour | 1 job | C$2,060.00 | C$2,060.00 |
| Commissioning and handoff | 1 job | C$440.00 | C$440.00 |
| Cleanup and packaging handling | 1 job | C$200.00 | C$200.00 |
| Subtotal / example total | C$8,455.00 | ||
Two calculation checks:
- Single-zone equipment allowance: 1 set × C$3,480.00 = C$3,480.00.
- Line-set and cover allowance: 25 linear ft. × C$54.00 = C$1,350.00.
The PDF shows a 0% tax entry, so the illustrated tax is C$0.00 and the total remains C$8,455.00. This only describes the example. Confirm the applicable tax treatment and any markup for the real job before issuing your estimate.
Assumptions that change the price
Equipment should follow the actual space and design requirements established by the qualified contractor. A generic room size or example capacity is not a final system specification.
Record mounting surfaces, access and the proposed line-set route. A 25-foot illustrative allowance is only useful when it corresponds to an agreed path.
Identify who provides power, disconnects, supports and any required approvals. The base example does not hide electrical upgrades or structural changes in the HVAC labour line.
Outside this example: No electrical service upgrade, new structural support, long-route allowance beyond 25 feet, wall restoration or unlisted permit fees.
Confirm the existing connections and equipment details on site. Identify any licensed trade work, approvals and inspections needed for the actual address without assuming the sample covers them. An allowance is a stated placeholder, not a promise to cover all work discovered later. If a selected product, quantity or hidden condition changes, update the affected line and explain the revision before proceeding.
Download the actual app PDF
The linked PDF was exported from Estimates for this fictional Canadian project. It carries the project scope, customer, work items, quantities, CAD rates and subtotal used in this table, plus a short note on tax, markup and one key exclusion. The detailed exclusions above remain important when adapting the example. Preview every PDF page, including the final totals and note.
Use the structure for a real job
- Replace Ottawa, Ontario and the example scope with the actual site and customer details.
- Measure the work and confirm the product schedule with the client.
- Replace every fictional CAD rate with your own labour, supplier and subcontractor inputs.
- Check exclusions, approvals, tax, markup and the document’s validity period for the real project.
- Preview the final PDF and recheck the total before sharing.
- Complete a qualified site and system review.
- Confirm indoor/outdoor locations and route.
- Assign electrical and permit work.
- Replace equipment allowance with selected product quote.
Common questions
Is a mini-split estimate just an equipment price?
No. Locations, route, mounting, electrical readiness, installation and commissioning also need defined scope.
Can I use the example line-set length on my job?
Measure the proposed route. The 25-foot quantity is fictional and should be replaced with the actual takeoff.
For the planning steps behind this document, read the mini-split installation estimating guide.
