THE ESTIMATING ANSWER
Estimate commercial hard-floor scrub service by measuring the defined one occupied retail floor, separating product allowances from labour and setting out the work sequence and exclusions. This fictional Oxford example uses 7 itemised lines totalling £3,814.82; its exact quantities and rates appear in the paired app PDF.
The worked job is one occupied retail floor in Oxford. The written scope is: Machine scrub an accessible hard-floor retail area with defined edge work and after-hours handoff; no coating removal. Its matching itemised example shows how that description becomes quantities, allowances and a PDF. These figures are fictional inputs for learning the method, so check the real site, specification and supplier or subcontractor costs before quoting.
1. Define the measured job
Machine scrub an accessible hard-floor retail area with defined edge work and after-hours handoff; no coating removal. Measure floor area, aisle obstructions, edge length and available cleaning window. Record the measurements and existing condition in the estimate before turning quantities into line items. The scope should make clear why this is a separate project from a broader renovation or maintenance quote.
Measure for this job: Measure floor area, aisle obstructions, edge length and available cleaning window. Record the measured basis next to the relevant cost lines, since a room count, fitted length and purchased product quantity may each use a different unit.
2. Build a product and labour schedule
Identify cleaning chemical and consumables according to the floor finish. This example has 7 distinct lines, including floor condition survey, fixture and stock protection, machine setup and consumables. Use actual supplier prices and labour inputs for a customer job; the displayed amounts are fictional document inputs.
Choose before pricing: Identify cleaning chemical and consumables according to the floor finish. Keep a named allowance when the selection is open, and replace it once the actual product and delivery terms are known.
3. Sequence the work and handoffs
Test a small area and plan drying and customer access before work. Show which task depends on access, a selected product or another trade. If that dependency is still open, label the price preliminary and identify the information needed before a firm quote.
Plan the handoffs: Test a small area and plan drying and customer access before work. State which stage needs access or inspection before the next can begin, especially if a concealed condition might stop the work.
4. Set a change boundary
Loose floor finish or stubborn buildup may require a separate restoration service. The example excludes stripping, sealing, polishing or hazardous spill clean-up. Record the discovery, agree the revised work and update the estimate before adding it to the job.
Change trigger: Loose floor finish or stubborn buildup may require a separate restoration service. If this happens, write down the revised quantity and responsibility before adding an item to the customer estimate.
Worked project calculation
The paired PDF has 7 cost lines. For example, Machine scrubbing is 167 sq m × £8.61 = £1,437.87; Edge detailing is 48.8 metres × £7.85 = £383.08. Each amount is the stated quantity multiplied by its unit rate. Recheck whether a line describes installed work, a material purchase allowance or a distinct visit before changing its quantity.
| Work item | Quantity | Unit rate | Amount |
|---|---|---|---|
| Floor condition survey | 1 lump sum | £128.00 | £128.00 |
| Fixture and stock protection | 1 lump sum | £144.00 | £144.00 |
| Machine setup and consumables | 1 lump sum | £168.00 | £168.00 |
| Machine scrubbing | 167 sq m | £8.61 | £1,437.87 |
| Edge detailing | 48.8 metres | £7.85 | £383.08 |
| Recovery and rinse | 167 sq m | £8.61 | £1,437.87 |
| Dryness check and handoff | 1 lump sum | £116.00 | £116.00 |
| Illustrative total | £3,814.82 | ||
Adding the 7 exact line amounts gives £3,814.82. The PDF uses a 0% tax input and no markup solely to display this arithmetic. Decide the appropriate tax, overhead and profit treatment for an actual job; the fictional rates are not local averages or price recommendations.
Scope and price boundaries
Machine scrub an accessible hard-floor retail area with defined edge work and after-hours handoff; no coating removal.
Outside this example: No stripping, sealing, polishing or hazardous spill clean-up.
The role in this brief is commercial contractor. Confirm who supplies the selected products, makes the site safe, removes waste and signs off the work. Where opening up reveals a different condition, document it and issue a revised scope and price rather than silently extending the base estimate. Also check access, drying or curing time, and the client handoff described in the work sequence.
Before you send
- Measure floor area, aisle obstructions, edge length and available cleaning window.
- Identify cleaning chemical and consumables according to the floor finish.
- Test a small area and plan drying and customer access before work.
- Loose floor finish or stubborn buildup may require a separate restoration service.
Compare the written scope with every line in the commercial hard-floor scrub service PDF example. The preview below is the first page of the actual app export; open the PDF to inspect its full scope, notes and amounts.
Questions about this job
Which quantity controls this commercial hard-floor scrub service estimate?
Measure floor area, aisle obstructions, edge length and available cleaning window.
When should this commercial hard-floor scrub service quote be revised?
Loose floor finish or stubborn buildup may require a separate restoration service. No stripping, sealing, polishing or hazardous spill clean-up.
FROM SITE NOTES TO AN ITEMISED PDF
Build your own commercial hard-floor scrub service estimate
Enter the project boundary and your measured lines in Estimates on iPhone or Android. Edit the fictional quantities and rates, add the actual business and client details, then inspect the PDF before sharing it.
