EXAMPLE AT A GLANCE
This fictional Wollongong, New South Wales ducted air conditioning replacement example contains 7 itemised costs totalling A$13,176.00. Its app-exported PDF uses the exact metric quantities and AUD rates in the table, with scope assumptions and exclusions explained below.
Project scope: One existing ducted cooling system
Replace one existing ducted cooling unit in the same accessible equipment locations, retaining suitable distribution after inspection.
This original fictional example is set in Wollongong, New South Wales. Harbour & Gum Projects and Alex Morgan are made-up parties. The matching Australian guide explains which measurements, product decisions and site conditions turn this brief into a client-ready quote.
- Example location
- Wollongong, New South Wales
- Prepared by
- Harbour & Gum Projects · fictional business
- Prepared for
- Alex Morgan · fictional customer
- Issued / valid through
- 25 September 2026 / 25 October 2026
Itemised ducted air conditioning replacement costs
These 7 AUD lines reproduce the native app export. Indoor equipment allowance is measured as 1 each; Outdoor equipment allowance uses 1 each. Some lines are measured work while others are a product or site-task allowance. Read the unit before reusing the structure for a different job.
| Work item | Quantity | Unit rate | Amount |
|---|---|---|---|
| System and access survey | 1 job | A$468.00 | A$468.00 |
| Old equipment removal | 1 job | A$816.00 | A$816.00 |
| Indoor equipment allowance | 1 each | A$3,000.00 | A$3,000.00 |
| Outdoor equipment allowance | 1 each | A$3,840.00 | A$3,840.00 |
| Transition and drain parts | 1 job | A$912.00 | A$912.00 |
| Installation labour | 24 hours | A$138.00 | A$3,312.00 |
| Commission and disposal | 1 job | A$828.00 | A$828.00 |
| Illustrative total | A$13,176.00 | ||
Product selection and installation should be clear from the descriptions. Confirm delivery, fixings, preparation, waste and any specialist trade responsibility for the actual job rather than assuming each allowance covers them.
Check the arithmetic
Indoor equipment allowance: 1 each × A$3,000.00 = A$3,000.00. Outdoor equipment allowance: 1 each × A$3,840.00 = A$3,840.00. All other lines use the same quantity-by-rate calculation and sum to A$13,176.00. Every fixture line lands on an exact cent, so the native PDF subtotal equals the displayed table total.
Measurement to check: Record equipment capacity basis, indoor and outdoor access, duct connections and condensate route. Selection to check: Separate equipment, transition fittings and controls; do not infer capacity from the old nameplate alone. The PDF uses a 0% tax input only to make its fictional arithmetic visible. Confirm the GST treatment that applies to the actual job and set your own markup before sharing a client quote.
Assumptions and exclusions
Coordinate isolation, removal, installation and testing with qualified trades.
Outside this stated scope: No duct redesign, service upgrade or concealed ceiling repair.
Failed ducts or electrical deficiencies add work beyond like-for-like replacement. A changed condition should lead to a newly measured quantity, revised allowance or separately agreed task. Keep the client informed of the changed figure before producing another PDF.
Open the app-exported PDF
The document was exported from Estimates using the fictional business, client, dates, short PDF scope, notes and cost lines shown here. The image is the first-page preview. Open the complete PDF to check all entries; no rate is a current Wollongong, New South Wales market claim.
Adapt this example to a real job
- Write the actual work boundary and site address; use this measurement basis: Record equipment capacity basis, indoor and outdoor access, duct connections and condensate route.
- Confirm products, access and handoff responsibilities; record this selection decision: Separate equipment, transition fittings and controls; do not infer capacity from the old nameplate alone.
- Replace all fictional product, labour and subcontractor rates with your own evidence.
- Review quantities, extensions, total, GST and markup settings, client details and validity date.
- Preview every PDF page and share the quote with the agreed exclusions.
- Record equipment capacity basis, indoor and outdoor access, duct connections and condensate route.
- Separate equipment, transition fittings and controls; do not infer capacity from the old nameplate alone.
- Coordinate isolation, removal, installation and testing with qualified trades.
- Failed ducts or electrical deficiencies add work beyond like-for-like replacement.
Read the paired estimating guide for the project-specific scope and work sequence.
Questions about this estimate
Which quantity controls this ducted air conditioning replacement estimate?
Record equipment capacity basis, indoor and outdoor access, duct connections and condensate route.
When should this ducted air conditioning replacement quote be revised?
Failed ducts or electrical deficiencies add work beyond like-for-like replacement. No duct redesign, service upgrade or concealed ceiling repair.
TURN THE SCOPE INTO AN ITEMISED PDF
Make your own ducted air conditioning replacement estimate.
Describe the actual job in Estimates on iPhone or Android or use AI assistance to start a draft. Check every measurement, quantity, rate, allowance, client detail and note before exporting your PDF. Some app features may require an in-app purchase.
