EXAMPLE AT A GLANCE
This fictional Edinburgh ducted air conditioning replacement project has 7 itemised lines and an illustrative £8,784.00 total. The app-exported PDF, first-page preview, measurement basis, scope boundaries and matching UK estimating guide let you inspect every quantity and rate.
What this example covers
This fictional job is set in Edinburgh and concerns one existing ducted cooling system. Replace one existing ducted cooling unit in the same accessible equipment locations, retaining suitable distribution after inspection. The estimate is a bounded document: the customer should be able to compare the described work with its measured lines, product allowances and exclusions. The matching UK guide explains how to prepare those inputs.
- Prepared by
- Cedar & Beam Builders · fictional business
- Prepared for
- Jordan Taylor · fictional customer
- Example location
- Edinburgh, UK
- Issued / valid through
- 25 September 2026 / 25 October 2026
Itemised ducted air conditioning replacement example
These 7 lines reproduce the app-exported PDF exactly. The largest is Outdoor equipment allowance at £2,560.00; this is one fictional component, not a typical price. Read each quantity with its unit: area, length, time, count and lump sum describe different work and must not be interchanged.
| Work item | Quantity | Unit rate | Amount |
|---|---|---|---|
| System and access survey | 1 lump sum | £312.00 | £312.00 |
| Old equipment removal | 1 lump sum | £544.00 | £544.00 |
| Indoor equipment allowance | 1 each | £2,000.00 | £2,000.00 |
| Outdoor equipment allowance | 1 each | £2,560.00 | £2,560.00 |
| Transition and drain parts | 1 lump sum | £608.00 | £608.00 |
| Installation labour | 24 hours | £92.00 | £2,208.00 |
| Commission and disposal | 1 lump sum | £552.00 | £552.00 |
| Illustrative total | £8,784.00 | ||
The table separates the named product or material allowances from labour and site tasks wherever the scope needs that distinction. Before replacing a rate, check whether the product allowance includes delivery, waste, fixings and the selected specification.
How the total is calculated
Installation labour is 24 hours × £92.00 = £2,208.00. Old equipment removal is 1 lump sum × £544.00 = £544.00. The other lines follow the same calculation and sum to £8,784.00. Each fixture line lands on an exact penny, so the native PDF total equals the sum of the displayed line amounts.
Measurement to check: Record equipment capacity basis, indoor and outdoor access, duct connections and condensate route. Selection to check: Separate equipment, transition fittings and controls; do not infer capacity from the old nameplate alone. The 0% tax field and zero markup are example document inputs, not an instruction for a live quote. Decide the correct settings for your own business and job.
Assumptions and exclusions
Coordinate isolation, removal, installation and testing with qualified trades.
Outside this stated scope: No duct redesign, service upgrade or concealed ceiling repair.
Failed ducts or electrical deficiencies add work beyond like-for-like replacement. A changed condition should lead to a newly measured quantity, explicit revised allowance or separately agreed task. Keep the customer informed of which figure changed and why before producing another PDF.
Download the app PDF
The document was exported from Estimates using the fictional business, client, dates, short PDF scope, notes and cost lines above. Its first page appears below. Download the complete PDF to inspect every entry and its presentation; no listed rate is a current Edinburgh market claim.
Make an estimate for your own job
- Write the actual work boundary and exclusions. Use this measurement basis: Record equipment capacity basis, indoor and outdoor access, duct connections and condensate route.
- Confirm the selected products and access conditions. Record this selection decision: Separate equipment, transition fittings and controls; do not infer capacity from the old nameplate alone.
- Replace every fictional product, labour and subcontractor rate with your own evidence.
- Check line extensions, total, tax and markup settings, customer details and validity date.
- Preview every PDF page before sharing the estimate with the customer.
- Record equipment capacity basis, indoor and outdoor access, duct connections and condensate route.
- Separate equipment, transition fittings and controls; do not infer capacity from the old nameplate alone.
- Coordinate isolation, removal, installation and testing with qualified trades.
- Failed ducts or electrical deficiencies add work beyond like-for-like replacement.
Read the matching estimating guide for the project-specific measurement and work sequence.
Questions about this job
Which quantity controls this ducted air conditioning replacement estimate?
Record equipment capacity basis, indoor and outdoor access, duct connections and condensate route.
When should this ducted air conditioning replacement quote be revised?
Failed ducts or electrical deficiencies add work beyond like-for-like replacement. No duct redesign, service upgrade or concealed ceiling repair.
MAKE THE EXAMPLE YOUR OWN
Build a ducted air conditioning replacement estimate
Use Estimates on iPhone or Android to enter your measured scope and line items. Review the result carefully and export a PDF for the actual job.
