EXAMPLE AT A GLANCE
This fictional Regina, Saskatchewan ducted air conditioning replacement example contains 7 itemized costs totaling C$13,225.00 before tax or markup. The app-exported PDF uses the exact quantities and CAD rates shown in the table, with scope limits explained below.
Project scope: One existing ducted cooling system
Replace one existing ducted cooling unit in the same accessible equipment locations, retaining suitable distribution after inspection.
The fictional project is set in Regina, Saskatchewan. Cedar & Beam Builders and Jordan Taylor are example names, not a contractor and client case study. The matching guide explains how measurement, product selection and site conditions affect the estimate.
- Location
- Regina, Saskatchewan
- Prepared by
- Cedar & Beam Builders · fictional business
- Prepared for
- Jordan Taylor · fictional client
- Issued / valid through
- September 25 / October 25, 2026
The 7 CAD cost lines
The table uses the exact items, quantities and unit rates in the app-exported PDF. Multiply each quantity by its rate to check the amount. These chosen figures demonstrate the document; they are not surveyed prices or suggested rates for Regina, Saskatchewan.
| Work item | Quantity | Unit rate | Amount |
|---|---|---|---|
| System and access survey | 1 job | C$470.00 | C$470.00 |
| Old equipment removal | 1 job | C$815.00 | C$815.00 |
| Indoor equipment allowance | 1 each | C$3,000.00 | C$3,000.00 |
| Outdoor equipment allowance | 1 each | C$3,840.00 | C$3,840.00 |
| Transition and drain parts | 1 job | C$910.00 | C$910.00 |
| Installation labour | 24 hours | C$140.00 | C$3,360.00 |
| Commission and disposal | 1 job | C$830.00 | C$830.00 |
| Illustrative subtotal | C$13,225.00 | ||
Check the arithmetic
- Indoor equipment allowance: 1 each × C$3,000.00 = C$3,000.00.
- Outdoor equipment allowance: 1 each × C$3,840.00 = C$3,840.00.
The rounded line amounts add to C$13,225.00. The PDF's tax field is 0%, so its illustrated total stays C$13,225.00 before any markup. The sample shows 0% tax only to make the arithmetic visible. Determine any applicable GST, HST or PST and markup for the actual work before sharing a quote.
Measurement to verify: Record equipment capacity basis, indoor and outdoor access, duct connections and condensate route. Product decision: Separate equipment, transition fittings and controls; do not infer capacity from the old nameplate alone.
Count the actual units, site visits and selected products separately. A count in this example is a document input, not a substitute for inspecting the real property.
Assumptions and exclusions
Coordinate isolation, removal, installation and testing with qualified trades.
Outside this example: No duct redesign, service upgrade or concealed ceiling repair.
Failed ducts or electrical deficiencies add work beyond like-for-like replacement. Inspect the existing substrate, access and product selections at the property. Check any local trade or municipal requirements that apply and record unresolved conditions before preparing the final client document. Confirm a change and update the estimate before adding work that was not in the base scope.
Download the actual app PDF
The PDF was exported from Estimates for this fictional Canadian job. It carries a concise version of the project scope, plus the same customer, cost lines, CAD amounts and total used here. Its note covers the fictional tax setting and the brief's full exclusion sentence; the article records additional assumptions that do not fit in that PDF note.
Build the next estimate from your own inputs
- Measure the actual site and describe the work boundary in plain language.
- Confirm the selected products, access and handoff responsibilities with the client.
- Replace every fictional rate with your own labour, supplier and subcontractor figures.
- Check the relevant GST, HST or PST treatment and markup for the job without copying this sample's zero entry.
- Preview each PDF page, total and exclusion note before sharing.
- Record equipment capacity basis, indoor and outdoor access, duct connections and condensate route.
- Separate equipment, transition fittings and controls; do not infer capacity from the old nameplate alone.
- Coordinate isolation, removal, installation and testing with qualified trades.
- Failed ducts or electrical deficiencies add work beyond like-for-like replacement.
Questions about this estimate
Which quantity controls this ducted air conditioning replacement estimate?
Record equipment capacity basis, indoor and outdoor access, duct connections and condensate route.
When should this ducted air conditioning replacement quote be revised?
Failed ducts or electrical deficiencies add work beyond like-for-like replacement. No duct redesign, service upgrade or concealed ceiling repair.
MAKE THE NEXT ESTIMATE YOUR OWN
Build a ducted air conditioning replacement estimate.
Enter the job scope in Estimates on iPhone or Android or start from an AI-assisted draft. Check every quantity, rate, allowance, client detail and note before exporting the PDF. Some app features may require an in-app purchase.
