EXAMPLE AT A GLANCE
This fictional Vancouver, British Columbia ceiling fan installation example has 6 itemized costs and a C$1,217.00 total before tax or markup. The PDF, quantities, unit rates and scope assumptions match the table below.
Use this completed ceiling fan installation document to see how a specific job becomes a client-facing estimate. The project, business, customer and amounts are fictional. For the two owner-supplied ceiling fans in Vancouver, British Columbia, the example uses the measured trade units shown in its PDF. Residential jobs may mix square feet, linear feet, counts and supplier units; keep each line’s measurement basis visible. Confirm the existing wiring, mounting and access with the person doing the work. Check which approvals or inspections apply at the project address before the estimate is treated as final. The figures are fictional CAD inputs, not a local price survey.
Project scope: Two owner-supplied ceiling fans
Install two customer-supplied ceiling fans at existing locations with suitable fan-rated support and wiring, subject to site verification. Include old fixture removal, fan assembly, mounting labour, balancing/check allowance and cleanup. No new support box, circuit or switch.
- Example location
- Vancouver, British Columbia
- Prepared by
- Cedar & Beam Builders · fictional business
- Prepared for
- Jordan Taylor · fictional client
- Issued / valid through
- September 25 / October 25, 2026
Measure this work on the actual property before using any quantity. The illustration separates supplied products or materials from installation where the selection could change. A client should be able to compare each line with the agreed work, the selected products and the limits recorded in the notes.
The 6 itemized costs in Canadian dollars
Every row below is taken from the corresponding app-exported PDF fixture. Multiply the quantity by the unit rate to check the amount. These rates were chosen for this fictional example; they are not advertised prices or current averages for Vancouver, British Columbia.
| Work item | Quantity | Unit rate | Amount |
|---|---|---|---|
| Existing fixture removal | 2 each | C$70.00 | C$140.00 |
| Fan assembly labour | 2 each | C$108.00 | C$216.00 |
| Fan mounting labour | 2 each | C$250.00 | C$500.00 |
| Small hardware allowance | 2 each | C$32.00 | C$64.00 |
| Operation and balance check | 2 each | C$76.00 | C$152.00 |
| Setup and cleanup | 1 job | C$145.00 | C$145.00 |
| Subtotal / example total | C$1,217.00 | ||
Two calculation checks:
- Existing fixture removal: 2 each × C$70.00 = C$140.00.
- Fan assembly labour: 2 each × C$108.00 = C$216.00.
The PDF shows a 0% tax entry, so the illustrated tax is C$0.00 and the total remains C$1,217.00. This only describes the example. Confirm the applicable tax treatment and any markup for the real job before issuing your estimate.
Assumptions that change the price
Record fan size, controls, ceiling height and accessory kit. A selected fan model determines what components and assembly work arrive at the site.
The sample assumes suitable fan-rated support and existing wiring. Have the appropriate trade inspect those conditions before finalizing labour; do not price an unknown support correction as standard mounting.
Blade assembly and difficult access add handling beyond a simple light fixture swap. Keep the labour basis visible, especially at high or sloped ceilings.
Outside this example: No new fan-rated box, wiring, switch alteration, ceiling repair, high-ceiling lift or fan purchase.
Confirm the existing wiring, mounting and access with the person doing the work. Check which approvals or inspections apply at the project address before the estimate is treated as final. An allowance is a stated placeholder, not a promise to cover all work discovered later. If a selected product, quantity or hidden condition changes, update the affected line and explain the revision before proceeding.
Download the actual app PDF
The linked PDF was exported from Estimates for this fictional Canadian project. It carries the project scope, customer, work items, quantities, CAD rates and subtotal used in this table, plus a short note on tax, markup and one key exclusion. The detailed exclusions above remain important when adapting the example. Preview every PDF page, including the final totals and note.
Use the structure for a real job
- Replace Vancouver, British Columbia and the example scope with the actual site and customer details.
- Measure the work and confirm the product schedule with the client.
- Replace every fictional CAD rate with your own labour, supplier and subcontractor inputs.
- Check exclusions, approvals, tax, markup and the document’s validity period for the real project.
- Preview the final PDF and recheck the total before sharing.
- Record selected fan and controls.
- Verify support and wiring.
- Confirm ceiling height and access.
- Define operating check and old-unit handling.
Common questions
Can a fan replace any ceiling light?
The existing support and wiring must be suitable for the selected fan. This example assumes they are verified before installation.
Is fan balancing included?
A basic check is listed; correction of product defects or unsuitable support is outside this example.
For the planning steps behind this document, read the ceiling fan installation estimating guide.
