EXAMPLE AT A GLANCE
This fictional Kelowna, British Columbia heat recovery ventilation installation example contains 7 itemized costs totaling C$14,830.00 before tax or markup. The app-exported PDF uses the exact quantities and CAD rates shown in the table, with scope limits explained below.
Project scope: One small dwelling ventilation unit
Install a selected heat-recovery ventilation unit with defined supply and extract points in an accessible area, subject to system design.
The fictional project is set in Kelowna, British Columbia. Cedar & Beam Builders and Jordan Taylor are example names, not a contractor and client case study. The matching guide explains how measurement, product selection and site conditions affect the estimate.
- Location
- Kelowna, British Columbia
- Prepared by
- Cedar & Beam Builders · fictional business
- Prepared for
- Jordan Taylor · fictional client
- Issued / valid through
- September 25 / October 25, 2026
The 7 CAD cost lines
The table uses the exact items, quantities and unit rates in the app-exported PDF. Multiply each quantity by its rate to check the amount. These chosen figures demonstrate the document; they are not surveyed prices or suggested rates for Kelowna, British Columbia.
| Work item | Quantity | Unit rate | Amount |
|---|---|---|---|
| Ventilation design allowance | 1 job | C$845.00 | C$845.00 |
| HRV unit allowance | 1 each | C$3,380.00 | C$3,380.00 |
| Duct and insulation allowance | 180 linear ft. | C$23.00 | C$4,140.00 |
| Supply and extract terminals | 6 each | C$175.00 | C$1,050.00 |
| Duct installation labour | 30 hours | C$125.00 | C$3,750.00 |
| Power and control allowance | 1 job | C$935.00 | C$935.00 |
| Airflow balance and handoff | 1 job | C$730.00 | C$730.00 |
| Illustrative subtotal | C$14,830.00 | ||
Check the arithmetic
- HRV unit allowance: 1 each × C$3,380.00 = C$3,380.00.
- Duct and insulation allowance: 180 linear ft. × C$23.00 = C$4,140.00.
The rounded line amounts add to C$14,830.00. The PDF's tax field is 0%, so its illustrated total stays C$14,830.00 before any markup. The sample shows 0% tax only to make the arithmetic visible. Determine any applicable GST, HST or PST and markup for the actual work before sharing a quote.
Measurement to verify: Count terminals, measure duct routes and available plant space, and record condensate and power needs. Product decision: Separate unit, duct, terminals and controls from commissioning.
The duct and insulation allowance line uses 180 linear ft., approximately 54.86 m. Check the route, cuts and supplier unit before setting a real quantity.
Assumptions and exclusions
Confirm airflow design and duct routes before cutting openings.
Outside this example: No whole-house retrofit, structural openings or unreviewed regulatory certification.
Concealed route conflicts or inadequate plant space change layout and labour. Inspect the existing substrate, access and product selections at the property. Check any local trade or municipal requirements that apply and record unresolved conditions before preparing the final client document. Confirm a change and update the estimate before adding work that was not in the base scope.
Download the actual app PDF
The PDF was exported from Estimates for this fictional Canadian job. It carries a concise version of the project scope, plus the same customer, cost lines, CAD amounts and total used here. Its note covers the fictional tax setting and the brief's full exclusion sentence; the article records additional assumptions that do not fit in that PDF note.
Build the next estimate from your own inputs
- Measure the actual site and describe the work boundary in plain language.
- Confirm the selected products, access and handoff responsibilities with the client.
- Replace every fictional rate with your own labour, supplier and subcontractor figures.
- Check the relevant GST, HST or PST treatment and markup for the job without copying this sample's zero entry.
- Preview each PDF page, total and exclusion note before sharing.
- Count terminals, measure duct routes and available plant space, and record condensate and power needs.
- Separate unit, duct, terminals and controls from commissioning.
- Confirm airflow design and duct routes before cutting openings.
- Concealed route conflicts or inadequate plant space change layout and labour.
Questions about this estimate
Which quantity controls this heat recovery ventilation installation estimate?
Count terminals, measure duct routes and available plant space, and record condensate and power needs.
When should this heat recovery ventilation installation quote be revised?
Concealed route conflicts or inadequate plant space change layout and labour. No whole-house retrofit, structural openings or unreviewed regulatory certification.
MAKE THE NEXT ESTIMATE YOUR OWN
Build a heat recovery ventilation installation estimate.
Enter the job scope in Estimates on iPhone or Android or start from an AI-assisted draft. Check every quantity, rate, allowance, client detail and note before exporting the PDF. Some app features may require an in-app purchase.
