EXAMPLE AT A GLANCE
This water heater replacement estimate contains 7 line items totaling $2,620.00. It includes an app-exported PDF, a visible calculation table and explicit exclusions. All prices are fictional and exclude tax and markup.
The one like-for-like tank replacement scope
Replace one accessible tank water heater with a selected comparable unit in the existing location. Include equipment allowance, removal, connection-material allowance, installation labor, documented commissioning and disposal. Any permit, venting change or utility alteration must be reviewed for the actual job.
- Prepared by
- Cedar & Beam Builders · fictional business
- Prepared for
- Jordan Taylor · fictional customer
- Example location
- Wichita, Kansas
- Issued / valid through
- September 24 / October 24, 2026
Itemized water heater replacement estimate
The table below uses the same quantities and unit prices as the downloadable PDF. Amounts are in US dollars; the location provides context and does not make these local market rates.
| Work item | Quantity | Unit price | Amount |
|---|---|---|---|
| Site review and protection | 1 job | $160.00 | $160.00 |
| Existing tank removal | 1 each | $240.00 | $240.00 |
| Replacement equipment allowance | 1 each | $1,050.00 | $1,050.00 |
| Connection-material allowance | 1 job | $220.00 | $220.00 |
| Installation labor | 1 each | $620.00 | $620.00 |
| Commissioning and handoff | 1 job | $140.00 | $140.00 |
| Tank disposal and cleanup | 1 job | $190.00 | $190.00 |
| Subtotal / example total | $2,620.00 | ||
Tax and markup: not included. Determine and apply the appropriate values for your own job. A zero tax entry in this example does not mean the work is tax-exempt.
How to read the quantities
One equipment allowance × $1,050 = $1,050, and one installation line × $620 = $620. Together they are $1,670 before removal, materials and commissioning.
What the example includes—and leaves out
The equipment line is an illustrative allowance. Match the actual product and required accessories to supplier information before the estimate becomes a final purchase commitment.
Outside this scope: No fuel conversion, service upgrade, new vent route, concealed piping repair or unlisted permit and inspection fees.
Keep unresolved selections and site conditions visible. If a measurement, material choice or repair requirement changes, revise the relevant quantity or allowance and share the updated estimate before proceeding with the added work.
Download the actual app PDF
This is a completed example, not a blank fillable form. It was exported from Estimates using the project data on this page. The business logo, client details, scope, line amounts, total and notes come from the app’s document renderer.
Use the example for your next job
- Replace the scope and location with your actual project.
- Use the checklist below to collect missing selections and measurements.
- Replace every example rate with your own supplier and labor inputs.
- Add your business logo, client details, tax, markup and validity date.
- Preview every PDF page and review the total before sharing.
- Record the existing unit and location.
- Confirm product and accessory selection.
- Verify permit and licensed-trade responsibilities.
- Inspect connection and disposal assumptions.
Common questions
Can a tank replacement be priced from capacity alone?
No. Location, energy source, connections, selected product and local requirements also affect the scope.
Should permits appear in the estimate?
Assign who verifies and obtains any required approval, and show known permit costs or a defined allowance once confirmed for the job.
TAKE THE NEXT JOB FROM SCOPE TO PDF
Make your own water heater replacement estimate.
Use Estimates on iPhone or Android to draft a scope with AI assistance or enter your own items. Review quantities and rates, add your business logo, and export a PDF. Example files are free to view; app features may require an in-app purchase.
