EXAMPLE AT A GLANCE
This fictional Darwin, Northern Territory central heat pump installation example contains 7 itemised costs totalling A$19,360.16. Its app-exported PDF uses the exact metric quantities and AUD rates in the table, with scope assumptions and exclusions explained below.
Project scope: One dwelling heat-pump system
Install one selected central heat-pump system with a defined indoor and outdoor equipment arrangement after a qualified load and site assessment.
This original fictional example is set in Darwin, Northern Territory. Harbour & Gum Projects and Alex Morgan are made-up parties. The matching Australian guide explains which measurements, product decisions and site conditions turn this brief into a client-ready quote.
- Example location
- Darwin, Northern Territory
- Prepared by
- Harbour & Gum Projects · fictional business
- Prepared for
- Alex Morgan · fictional customer
- Issued / valid through
- 25 September 2026 / 25 October 2026
Itemised central heat pump installation costs
These 7 AUD lines reproduce the native app export. Outdoor unit allowance is measured as 1 each; Indoor unit allowance uses 1 each. Some lines are measured work while others are a product or site-task allowance. Read the unit before reusing the structure for a different job.
| Work item | Quantity | Unit rate | Amount |
|---|---|---|---|
| Load and site assessment allowance | 1 job | A$632.50 | A$632.50 |
| Outdoor unit allowance | 1 each | A$5,775.00 | A$5,775.00 |
| Indoor unit allowance | 1 each | A$3,987.50 | A$3,987.50 |
| Line and fitting allowance | 1 job | A$1,168.75 | A$1,168.75 |
| Equipment installation labour | 32 hours | A$158.13 | A$5,060.16 |
| Controls and electrical connection allowance | 1 job | A$1,787.50 | A$1,787.50 |
| Commissioning and handoff | 1 job | A$948.75 | A$948.75 |
| Illustrative total | A$19,360.16 | ||
Product selection and installation should be clear from the descriptions. Confirm delivery, fixings, preparation, waste and any specialist trade responsibility for the actual job rather than assuming each allowance covers them.
Check the arithmetic
Outdoor unit allowance: 1 each × A$5,775.00 = A$5,775.00. Indoor unit allowance: 1 each × A$3,987.50 = A$3,987.50. All other lines use the same quantity-by-rate calculation and sum to A$19,360.16. Every fixture line lands on an exact cent, so the native PDF subtotal equals the displayed table total.
Measurement to check: Record conditioned zones, equipment locations, distribution condition, line route and power requirements. Selection to check: Keep equipment, controls, connection materials and commissioning separate. The PDF uses a 0% tax input only to make its fictional arithmetic visible. Confirm the GST treatment that applies to the actual job and set your own markup before sharing a client quote.
Assumptions and exclusions
A qualified designer must size the system; coordinate electrical and mechanical handoffs before installation.
Outside this stated scope: No whole-building insulation retrofit, duct replacement or service upgrade.
Inadequate distribution or supply capacity changes the equipment and ancillary scope. A changed condition should lead to a newly measured quantity, revised allowance or separately agreed task. Keep the client informed of the changed figure before producing another PDF.
Open the app-exported PDF
The document was exported from Estimates using the fictional business, client, dates, short PDF scope, notes and cost lines shown here. The image is the first-page preview. Open the complete PDF to check all entries; no rate is a current Darwin, Northern Territory market claim.
Adapt this example to a real job
- Write the actual work boundary and site address; use this measurement basis: Record conditioned zones, equipment locations, distribution condition, line route and power requirements.
- Confirm products, access and handoff responsibilities; record this selection decision: Keep equipment, controls, connection materials and commissioning separate.
- Replace all fictional product, labour and subcontractor rates with your own evidence.
- Review quantities, extensions, total, GST and markup settings, client details and validity date.
- Preview every PDF page and share the quote with the agreed exclusions.
- Record conditioned zones, equipment locations, distribution condition, line route and power requirements.
- Keep equipment, controls, connection materials and commissioning separate.
- A qualified designer must size the system; coordinate electrical and mechanical handoffs before installation.
- Inadequate distribution or supply capacity changes the equipment and ancillary scope.
Read the paired estimating guide for the project-specific scope and work sequence.
Questions about this estimate
Which quantity controls this central heat pump installation estimate?
Record conditioned zones, equipment locations, distribution condition, line route and power requirements.
When should this central heat pump installation quote be revised?
Inadequate distribution or supply capacity changes the equipment and ancillary scope. No whole-building insulation retrofit, duct replacement or service upgrade.
TURN THE SCOPE INTO AN ITEMISED PDF
Make your own central heat pump installation estimate.
Describe the actual job in Estimates on iPhone or Android or use AI assistance to start a draft. Check every measurement, quantity, rate, allowance, client detail and note before exporting your PDF. Some app features may require an in-app purchase.
