EXAMPLE AT A GLANCE
This fictional Hamilton, Ontario central heat pump installation example contains 7 itemized costs totaling C$18,585.00 before tax or markup. The app-exported PDF uses the exact quantities and CAD rates shown in the table, with scope limits explained below.
Project scope: One dwelling heat-pump system
Install one selected central heat-pump system with a defined indoor and outdoor equipment arrangement after a qualified load and site assessment.
The fictional project is set in Hamilton, Ontario. Cedar & Beam Builders and Jordan Taylor are example names, not a contractor and client case study. The matching guide explains how measurement, product selection and site conditions affect the estimate.
- Location
- Hamilton, Ontario
- Prepared by
- Cedar & Beam Builders · fictional business
- Prepared for
- Jordan Taylor · fictional client
- Issued / valid through
- September 25 / October 25, 2026
The 7 CAD cost lines
The table uses the exact items, quantities and unit rates in the app-exported PDF. Multiply each quantity by its rate to check the amount. These chosen figures demonstrate the document; they are not surveyed prices or suggested rates for Hamilton, Ontario.
| Work item | Quantity | Unit rate | Amount |
|---|---|---|---|
| Load and site assessment allowance | 1 job | C$610.00 | C$610.00 |
| Outdoor unit allowance | 1 each | C$5,565.00 | C$5,565.00 |
| Indoor unit allowance | 1 each | C$3,845.00 | C$3,845.00 |
| Line and fitting allowance | 1 job | C$1,125.00 | C$1,125.00 |
| Equipment installation labour | 32 hours | C$150.00 | C$4,800.00 |
| Controls and electrical connection allowance | 1 job | C$1,725.00 | C$1,725.00 |
| Commissioning and handoff | 1 job | C$915.00 | C$915.00 |
| Illustrative subtotal | C$18,585.00 | ||
Check the arithmetic
- Outdoor unit allowance: 1 each × C$5,565.00 = C$5,565.00.
- Indoor unit allowance: 1 each × C$3,845.00 = C$3,845.00.
The rounded line amounts add to C$18,585.00. The PDF's tax field is 0%, so its illustrated total stays C$18,585.00 before any markup. The sample shows 0% tax only to make the arithmetic visible. Determine any applicable GST, HST or PST and markup for the actual work before sharing a quote.
Measurement to verify: Record conditioned zones, equipment locations, distribution condition, line route and power requirements. Product decision: Keep equipment, controls, connection materials and commissioning separate.
Count the actual units, site visits and selected products separately. A count in this example is a document input, not a substitute for inspecting the real property.
Assumptions and exclusions
A qualified designer must size the system; coordinate electrical and mechanical handoffs before installation.
Outside this example: No whole-building insulation retrofit, duct replacement or service upgrade.
Inadequate distribution or supply capacity changes the equipment and ancillary scope. Inspect the existing substrate, access and product selections at the property. Check any local trade or municipal requirements that apply and record unresolved conditions before preparing the final client document. Confirm a change and update the estimate before adding work that was not in the base scope.
Download the actual app PDF
The PDF was exported from Estimates for this fictional Canadian job. It carries a concise version of the project scope, plus the same customer, cost lines, CAD amounts and total used here. Its note covers the fictional tax setting and the brief's full exclusion sentence; the article records additional assumptions that do not fit in that PDF note.
Build the next estimate from your own inputs
- Measure the actual site and describe the work boundary in plain language.
- Confirm the selected products, access and handoff responsibilities with the client.
- Replace every fictional rate with your own labour, supplier and subcontractor figures.
- Check the relevant GST, HST or PST treatment and markup for the job without copying this sample's zero entry.
- Preview each PDF page, total and exclusion note before sharing.
- Record conditioned zones, equipment locations, distribution condition, line route and power requirements.
- Keep equipment, controls, connection materials and commissioning separate.
- A qualified designer must size the system; coordinate electrical and mechanical handoffs before installation.
- Inadequate distribution or supply capacity changes the equipment and ancillary scope.
Questions about this estimate
Which quantity controls this central heat pump installation estimate?
Record conditioned zones, equipment locations, distribution condition, line route and power requirements.
When should this central heat pump installation quote be revised?
Inadequate distribution or supply capacity changes the equipment and ancillary scope. No whole-building insulation retrofit, duct replacement or service upgrade.
MAKE THE NEXT ESTIMATE YOUR OWN
Build a central heat pump installation estimate.
Enter the job scope in Estimates on iPhone or Android or start from an AI-assisted draft. Check every quantity, rate, allowance, client detail and note before exporting the PDF. Some app features may require an in-app purchase.
