EXAMPLE AT A GLANCE
This fictional Southampton central heat pump installation project has 7 itemised lines and an illustrative £11,264.00 total. The app-exported PDF, first-page preview, measurement basis, scope boundaries and matching UK estimating guide let you inspect every quantity and rate.
What this example covers
This fictional job is set in Southampton and concerns one dwelling heat-pump system. Install one selected central heat-pump system with a defined indoor and outdoor equipment arrangement after a qualified load and site assessment. The estimate is a bounded document: the customer should be able to compare the described work with its measured lines, product allowances and exclusions. The matching UK guide explains how to prepare those inputs.
- Prepared by
- Cedar & Beam Builders · fictional business
- Prepared for
- Jordan Taylor · fictional customer
- Example location
- Southampton, UK
- Issued / valid through
- 25 September 2026 / 25 October 2026
Itemised central heat pump installation example
These 7 lines reproduce the app-exported PDF exactly. The largest is Outdoor unit allowance at £3,360.00; this is one fictional component, not a typical price. Read each quantity with its unit: area, length, time, count and lump sum describe different work and must not be interchanged.
| Work item | Quantity | Unit rate | Amount |
|---|---|---|---|
| Load and site assessment allowance | 1 lump sum | £368.00 | £368.00 |
| Outdoor unit allowance | 1 each | £3,360.00 | £3,360.00 |
| Indoor unit allowance | 1 each | £2,320.00 | £2,320.00 |
| Line and fitting allowance | 1 lump sum | £680.00 | £680.00 |
| Equipment installation labour | 32 hours | £92.00 | £2,944.00 |
| Controls and electrical connection allowance | 1 lump sum | £1,040.00 | £1,040.00 |
| Commissioning and handoff | 1 lump sum | £552.00 | £552.00 |
| Illustrative total | £11,264.00 | ||
The table separates the named product or material allowances from labour and site tasks wherever the scope needs that distinction. Before replacing a rate, check whether the product allowance includes delivery, waste, fixings and the selected specification.
How the total is calculated
Equipment installation labour is 32 hours × £92.00 = £2,944.00. Outdoor unit allowance is 1 each × £3,360.00 = £3,360.00. The other lines follow the same calculation and sum to £11,264.00. Each fixture line lands on an exact penny, so the native PDF total equals the sum of the displayed line amounts.
Measurement to check: Record conditioned zones, equipment locations, distribution condition, line route and power requirements. Selection to check: Keep equipment, controls, connection materials and commissioning separate. The 0% tax field and zero markup are example document inputs, not an instruction for a live quote. Decide the correct settings for your own business and job.
Assumptions and exclusions
A qualified designer must size the system; coordinate electrical and mechanical handoffs before installation.
Outside this stated scope: No whole-building insulation retrofit, duct replacement or service upgrade.
Inadequate distribution or supply capacity changes the equipment and ancillary scope. A changed condition should lead to a newly measured quantity, explicit revised allowance or separately agreed task. Keep the customer informed of which figure changed and why before producing another PDF.
Download the app PDF
The document was exported from Estimates using the fictional business, client, dates, short PDF scope, notes and cost lines above. Its first page appears below. Download the complete PDF to inspect every entry and its presentation; no listed rate is a current Southampton market claim.
Make an estimate for your own job
- Write the actual work boundary and exclusions. Use this measurement basis: Record conditioned zones, equipment locations, distribution condition, line route and power requirements.
- Confirm the selected products and access conditions. Record this selection decision: Keep equipment, controls, connection materials and commissioning separate.
- Replace every fictional product, labour and subcontractor rate with your own evidence.
- Check line extensions, total, tax and markup settings, customer details and validity date.
- Preview every PDF page before sharing the estimate with the customer.
- Record conditioned zones, equipment locations, distribution condition, line route and power requirements.
- Keep equipment, controls, connection materials and commissioning separate.
- A qualified designer must size the system; coordinate electrical and mechanical handoffs before installation.
- Inadequate distribution or supply capacity changes the equipment and ancillary scope.
Read the matching estimating guide for the project-specific measurement and work sequence.
Questions about this job
Which quantity controls this central heat pump installation estimate?
Record conditioned zones, equipment locations, distribution condition, line route and power requirements.
When should this central heat pump installation quote be revised?
Inadequate distribution or supply capacity changes the equipment and ancillary scope. No whole-building insulation retrofit, duct replacement or service upgrade.
MAKE THE EXAMPLE YOUR OWN
Build a central heat pump installation estimate
Use Estimates on iPhone or Android to enter your measured scope and line items. Review the result carefully and export a PDF for the actual job.
